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Document management software allows for the monitoring, management, and storage documents, being a necessity for businesses that have made the transition from paper to electronic documents. It is a tool that helps streamline business operations, and ensuring that information gets to the right people at the right time. The main problem is that not all DMSs are supported by Mac. If you are looking to shop for Mac Document Management Software that allows you to handle digital files, you will want to check out the following document management software for Mac, including PDFelement Pro.
The 10 Best Mac Document Management Software
1. PDFelement Pro
PDFelement Pro is one of the most competitive PDF editors for Mac and Windows, allowing you to edit, convert, create, sign, protect PDF files and update electronic files without any trouble. This Mac document management software supports various formats, including Word, PowerPoint, Excel, HTML, ePub etc.
Key Features of This Mac Document Management Software:
Edit PDF texts, images, links and other elements
Markup and sign documents
Convert and create PDF files
Treat PDF like Word files
Merge multiple documents into a single PDF file
It is important to stress that PDFelement Pro is an easy to use tool, being designed with the Mac user in mind.
2. Dropbox
Dropbox makes it easy for you to store and find electronic documents in one repository. The cloud-saving service can be used equally on Mac. Dropbox works by creating a folder on your computer that is synchronized with their servers. You can bring documents, photos, and videos. Instead of being stored on the Mac device, the documents are duplicated to the cloud. Dropbox includes the following features:
Efficient syncing to all devices
Offline access
File sharing
Backup and file recovery
Installing Dropbox simplifies document management. What makes the file hosting service stand out is that it only allows authorized people to edit documents that are available in the system. Plus, users are notified of changes made.
3. G Suite
G Suite is yet another cloud-based service for Mac that allows you to store and track electronic documents. With G Suite, you can also:
Create documents, spreadsheets, forms, presentations, sites, and more
Gain access to Google Drive and Google Cloud Search
Connect to Gmail, Calendar, Google+, and Hangouts
Those who are sharing small numbers of documents with their colleagues will find the free version to be enough. For more complex capabilities, it is necessary to get a subscription-based version. Make sure to install the application on your Mac. To have mail messages and calendars synchronized, add your Google account to the Mac account.
4. Google Drive
Google Drive is a document management system that can be used successfully on Mac. The file storage system developed by Google permits writing and editing of documents by numerous people and supports common file formats like PDF and Docx. What you need to keep in mind is that with Google Drive, you can:
Create, share, and collaborate
Sync and retrieve files
Integrate apps
Convert PDF to text
Use research tools
To install Google Drive on Mac, you have to set up a Google account and download that Mac app that lets you use the cloud-based service. Creating Google Drive is not so complicated.
5. KnowledgeOwl
KnowledgeOwl is document management software for Mac that does not require a special learning curve. Simply put, is easy to use, providing a good experience. The online platform is useful for departments like customer service and human resources. These features make KnowledgeOwl truly worthwhile:
File upload
Create content like in Word processor
Auto-save
User permissions
6. Microsoft Office 365
Microsoft Office 365 is nothing like the traditional Office pack in the sense that you do not have to pay a high up-front price. What you do is select the subscription that you want and install it on different Mac computers. When Microsoft launches the new version of Office, you get it as part of your subscription. Microsoft Office 365 offers exclusive features, like:
Access Word, Excel, PowerPoint, Outlook, OneDrive
Administrator control
Insert links to stored files
Edit and convert PDF
Work offline and upload changes at a later time
The best way to get Office for Mac is Microsoft Office 365. This time Microsoft has come out with the best software.
7. M-Files DMS
M-Files DMS is, as the name clearly suggests, a document management system. This DMS lets you access your files from the any Internet-enabled iOS device, including Mac computers. It is simple to install and it brings about many benefits for businesses, including workflow improvement, information reuse enhancement, and avoiding data loss. M-Files DMS’s core capabilities are:
Support for scanned files and email
Version management
PDF conversion
Document check-in/check-out
Multiple Documents Format
The fact is that M-Files DMS is an application that is easy to implement and works well with all kinds of business applications. Attention needs to be paid to the fact that this solution operates through Windows Explorer.
8. PinPoint
PinPoint has an attractive user interface, so you can easily use the document management system daily. The software program was developed by LSSP Corporation, a leading provider of content management tools. This web-based solution is easy to install, maintain and update. Besides the fact that you can quickly get the latest version of the DMS, you can:
Share and export files
Stock unlimited files and folders
Edit and comment documents without altering the native format
Save all versions of a revised file
If you like to work on your Mac computer outside or if you have many monitors, opt for PinPoint.
9. Ademero Content Central
When it comes to document management software for Mac, the name Ademero Content Central naturally comes up. Ademero is a system that allows you to organize and store documents in a fashionable manner. Are you curious to find out what else it can do? Ademero features include:
Document collaboration
Search and retrieval
Convert paper files to MS Word and Excel documents
10. eFileCabinet
eFileCabinet is a Mac document management system that is suitable for business organizations that outsource their work. The DMS has surprising utility, empowering users to:
Retrieve documents
Upload files rapidly
Backup documents
Use management tools
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You don't have to leave Microsoft Office if you decide to switch from PC to Mac. Microsoft has a perfectly good version of Office 365 for Mac that comes with Word, Excel, PowerPoint, OneNote, Outlook, and more. If you've been thinking about switching away from the Office productivity suite, there are alternatives that offer many of the features you love in Microsoft's programs, plus some features you can't get anywhere else.
iWork Suite
Apple's alternative to Office is iWork. It's the most comparable alternative to Microsoft's productivity suite, only it comes free with every Mac. The interface is different, and will take some time to get used to, but if you're really interested in kicking Office to the curb, the iWork suite is the best alternative on Mac.
If you're ready for change, and Office's user interface, design, and tools aren't burned into your psyche, get Apple's iWork suite of apps. It comes preinstalled on new Macs, but you can also find it in the Mac App Store.
Pages - Download now
Numbers- Download now
Keynote - Download now
OpenOffice
OpenOffice by Apache is probably the most similar to Microsoft Office in look and design. It comes with a word processor, a spreadsheet maker, and a presentation creator, all with many of the same features their Office counterparts have. Files are saved as open document format files, so they can be opened with any document viewer, including Office apps, without needing to be converted first. The best part is that OpenOffice is completely free.
If you're looking for an alternative to Microsoft Office that looks and works pretty much exactly the same, but doesn't cost a dime, OpenOffice is for you.
LibreOffice
LibreOffice is an open source productivity suite very similar to Microsoft Office that comes with a word processor, spreadsheet maker, and presentation creator. It also includes a vector graphics editor, a math formula editor, and a database manager. Files are saved as open document format files, so you can open them with any document viewer, including Office apps, without needing to be converted first, though it does provide tools for saving a document as an Office-specific file. LibreOffice is totally free. It is very similar in design to Microsoft Office, with some minor differences in the design.
LibreOffice is a solid replacement for the Office apps and includes some useful extra programs that Office doesn't even have.
Google Docs
Google Docs is the easiest replacement for Microsoft office because it's so accessible. If you have a Gmail account, or a Google Hangouts account, or a YouTube account, you have Google Docs. Just visit the web-based app from your browser and you can create word processor documents, spreadsheets, and presentations. There is a Google Drive app you can download onto Mac so you can work offline. The changes will be made when your Mac is back online. Google Docs doesn't look at all like Microsoft Office, and has a very different user interface, but it does have many of the same, familiar features you know from Office.
The thing that makes Google Docs so useful, however, is it's real-time collaboration, which works seamlessly with multiple users. I've worked alongside a dozen other people in one document. I am able to see where everyone is within the documents and can see exactly when changes are made.
If you're looking for a very easy to use Office replacement that is ideal for working with others in real-time, you'll be pleased with Google Docs.
What's your pick?
Do you use a Microsoft Office alternative you'd recommend to our readers that are new to Mac or just want to switch from Microsoft? Put your suggestion in the comments below and tell us why its the one you chose.
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